Jun 10

Review: Overview of Project Management

Overview of Project Management [Source Internet]

What is a project?
A project is an activity that using plans and processes creates a product, a service, or a result. A product is a physical product like a TV, a service is like the Internet, a website; result [analytical model, proof of something] is the knowledge based outcome of a research project. Project is a continuous process that takes an idea/concept, targets an outcome, plans how to get the outcome, uses several processes/activities to gain the outcome. Applies monitoring and controlling to get the desired outcome timely.

Difference between projects and operations?

Operation is not a project, operations are done to keep something/an organization going. For a University, taking classes, conducting researches are operations. For a food shop, selling foods is an operation. But the process to create a University or a food shop is a project. Software development process is mostly project oriented.

Project Phases

A project has some definite phases such as:

Initiate: Start a project
Plan: Plan how to achieve the goal. Plan regarding execution and monitoring.
Execute: Execute the plans to achieve the goal.
Monitor: Monitor the progress of the project. Modify plans and also modify execution.
Close: Close with project when goal is achieved

Project Knowledge Area

Each project needs to use some knowledge and skills to attain it's goals. Projects use processes to get the result. Each process may address one aspect of the project. Each process requires raw input, tool and techniques and produces some output. Each of the processes may require knowledge in one area. Common project knowledge areas are:

1. Project scope management
2. Project time management
3. Project cost management
4. Project human resource management
5. Project procurement management
6. Project risk management
7. Project quality management
8. Project integration management
9. Project communication management

How Projects are affected by the style of the organization

1. Functional Organization:

Each functional department is a separate entity. Projects are done usually within a functional unit independent of other units. If the help of other units is required, it is done through the hierarchy of the functional managers. Usually an unit has a manager. Based on the size, each unit may have multiple managers with hierarchy.Such organization may not carry out many projects, project managers may not be so important, project managers may be just part-time with little/no authority.

2. Projected Organization:

Organized around projects. They mostly do projects. Most resources are invested for projects. Here, project managers have the supreme authority and usually are full time.

3. Matrix Organization:

Just a mix of the functional and projected organizations. The matrix may be strong in projected area and weak in functional area or vice versa.

Terms you need to know in Project Management

Project stakeholder
Knowledge Area
Performing organization
Project management
Program Management
Program Management Office

Project Knowledge Area-Sub Areas

1. Project scope management

Scope Plan
Scope definition
Work breakdown structure
Scope control
Scope verification

2. Project time management

Activity definition
Activity sequencing
Activity resource estimating
Activity duration
Schedule development
Schedule control

3. Project cost management
Cost estimate
Cost budgeting
Cost control

4. Project human resource management

Planning human resources
Acquiring the project team
Developing the project team
Managing the project team

5. Project procurement management

Manage acquiring products

6. Project risk management

Plan the risk management
Identify the risks
Perform risk analysis
Develop a risk resource plan
Monitor and control risks

7. Project quality management

Quality planning
Quality assurance
Quality control

8. Project integration management

Developing the project management plan
Directing and managing project execution
Monitoring and controlling the project work
closing the project

9. Project communication management

Plan communication
Distribute needed information to the stakeholders
Report project performance and status
Communicate to resolve issues among the stakeholders

Series Navigation<< Part – 2: Sub Areas of Project Knowledge AreasInitiate a Project >>
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