Feb 26

Microsoft Project and Project Management

  • First of all, you need to understand project management concepts. Check our articles on Project Management Concepts
  • Also, check our training videos on project management
  • You can create projects in Microsoft project. Then you can create tasks under each project
  • For tasks you can provide name, duration, start date, finish date, lags, and similar
  • You can assign predecessors of tasks
  • You can assign task relationships such as: SF (Start-Finish), FS(Finish-Start), SS, FF
  • You can view your tasks as Gantt Charts, Tracking Gantt Charts, Network Diagrams
  • You can also, find out the critical paths for your projects
  • You can also assign resources and costs to each task
  • Also, you can track financial progress of your project. Cost and Performance Tracking
  • You can also create reports on your project progress
  • Analyze financial progress
  • Can create tasks of zero duration=milestones. Milestones are merely points in time that mark the start or completion of some phase of a project
  • Create and view Work Breakdown Structure (WBS). Add-on product (WBS Chart Pro) to create a WBS chart from a Microsoft Project file. or use WBS code.
  • You can also take help of Microsoft Project Server to collaborate among multiple projects
  • You can use macros to speed up your work.
  • Also, you can use VBA and Active Scripting to customize Microsoft Project
  • Export your project plan into Microsoft power point or word for presentation purpose
  • Project Management Areas: Scheduling, Budgeting, Managing resources, Tracking and reporting progress
  • For project management in Microsoft project, you need to enter the following information for each task: Individual task names, Task durations, Task dependencies
  • To track cost: Assign human and material resources and their costs for both standard and overtime hours. Assign resources to specific tasks
  • For tracking progress: Enter progress on tasks, enter changes in task timing or dependencies, enter changes in resources, enter changes in resource time commitments and costs
  • Project starts with defining the project goals and confirming project scope.
  • Then comes planning where a project management software can help
  • Initial project plans may be required to be changed based on feedback from others. You can use Microsoft project's reporting feature to generate several drafts of your plan easily
  • Can divide tasks into sub-tasks for better management/control
  • You can define your project calendars so that your project progress is tracked according to that calendar
  • You can assign constraints to tasks: such as: As Late As Possible, Finish No Earlier Than/Finish No Later Than,Must Finish On/Must Start On,tart No Earlier Than/Start No Later Than
  • You can also define a deadline for a task
  • New features in Project 2007:Create named calendar exceptions, Define recurring calendar exceptions, Task Driver, Multilevel Undo, Change Highlighting, Cost resources, Budgeting using cost resources, Gantt Chart view enhancements, Calendar view enhancements, Visual reporting, Active cache to improve the offline experience for Project 2007 users connected to Project Server, Import tasks from a Windows SharePoint Services Version 3 Project Tracking List, Improvements to resource substitution
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